John M.
FORMAL COMPLAINT REGARDING DISPUTE…
FORMAL COMPLAINT REGARDING DISPUTE HANDLING, FAILURE TO CONTACT MERCHANT, AND LACK OF RESOLUTION To Whom It May Concern: I am submitting this formal complaint regarding the handling of a dispute involving approximately $3,000. I have been a customer/client for more than five years, and I am extremely disappointed with the way this matter has been handled. When I originally submitted the dispute, I was required to wait through the stated dispute-processing period. During that time, I was informed that the claim had been reviewed and ultimately denied. However, I subsequently learned that one of the fundamental steps your company represents it takes when processing disputes—contacting or attempting to communicate with the merchant—had not been properly completed. Because the merchant had not been contacted, the original dispute was not properly investigated before the claim was denied. I subsequently spoke with a manager regarding the matter. The manager acknowledged the communication failure and, understanding that the merchant had not been properly contacted during the initial dispute process, agreed to reopen the dispute. I am now on the second dispute process, and despite fully paying the outstanding balance of approximately $3,000, I still have no resolution. What is particularly concerning is my experience attempting to obtain an update. I have contacted representatives multiple times regarding this matter. On more than one occasion, I have been placed on hold and left without a representative returning to the call. I have also experienced representatives disconnecting/hanging up on the call without resolving the issue or providing a meaningful explanation. This is unacceptable, particularly given that I have been a loyal customer for over five years. I am requesting the following: 1. A complete review of both dispute investigations, including the original dispute and the reopened dispute. 2. A written explanation of what occurred during the first dispute, specifically why the merchant was not contacted before the claim was denied. 3. A written explanation of what steps have been taken during the second dispute, including whether and when the merchant was contacted. 4. The current status of the dispute and a specific timeline for final resolution. 5. If the dispute is being denied again, I am requesting a detailed written explanation of the basis for the denial, including the evidence and investigation findings relied upon in reaching that decision. 6. I am also requesting that this matter be escalated to a supervisor, manager, or appropriate dispute-resolution department rather than requiring me to repeatedly contact front-line representatives who have been unable or unwilling to resolve the issue. I have fulfilled my financial obligation by paying the approximately $3,000 balance in full, yet the underlying dispute remains unresolved. I should not have to repeatedly contact customer service, wait on hold without receiving a response, or experience calls being disconnected simply to obtain an answer regarding a dispute that has already been reopened because the original investigation was not properly completed. I have been a customer for more than five years and expect this matter to be handled with the appropriate level of professionalism, transparency, and accountability. Please provide me with a written response and final resolution of this complaint. I am also requesting that all records, notes, communications, investigation materials, and documentation associated with both dispute attempts be preserved as part of the dispute record. I am prepared to escalate this matter through the appropriate complaint and regulatory channels if I cannot obtain a reasonable explanation and resolution. I look forward to receiving a substantive response rather than being required to continue making repeated customer-service calls. Sincerely, John Raymond Moro 813)898-4854


